Friends: Stevan Harnad suggests how donor agencies can facilitate setting up interoperable institutional archives. We can adopt his suggestions for setting up such archives in India. Of course, one need not trouble the Southampton team for help; NCSI at IISc has all the expertise and experience needed. Indeed, Dr Rajashekar has introduced some welcome improvements to the Eprints software. Best wishes. Arun [Subbiah Arunachalam] -----Original Message----- From: Stevan Harnad [mailto:harnad@ecs.soton.ac.uk] Sent: Sunday, October 03, 2004 6:36 PM To: AmSci Forum Cc: liblicense-l@lists.yale.edu Subject: [BOAI] How To Support Institutional OA Archive Start-Up and OA Content Provision On Sat, 2 Oct 2004, Jean-Claude Guedon wrote:

Stevan, How would you go about funding the conversion of individual institutions such as universities?

How would you use funding to achieve "the implementation of official institutional self-archiving *policies*"?

As a member of the Information Sub-Board of OSI, I would be interested in seeing a series of concrete tactics and strategies in this regard.

I am delighted that OSI asks, at last! The answer is quite simple, and completely analogous to the rationale for the funding that is already being provided and recommended by OSI, JISC and others in order to help start up and fill OA journals: (I) First, determine the start-up cost of creating an institutional OA Archive (including any requisite departmental/disciplinary modularization and customisation). (Southampton can help provide you with the actual figures; they have the most extensive experience with this.) (II) Second, offer to institutions -- exactly the way it is now being offered to journals and to authors -- to subsidise all or part of the cost of creating the archive as well as of depositing the papers, but only: (III) ON CONDITION that the institution adopts and implements an official self-archiving policy http://www.eprints.org/signup/sign.php If you wish, Southampton University can also provide an instructional/informational package on institutional self-archiving consisting of: (i) the OSI Handbook on how and why to create and fill Institutional OA Archives http://software.eprints.org/handbook/ (ii) information on the size of the OA citation-impact advantage to be expected from self-archiving http://opcit.eprints.org/oacitation-biblio.html (iii) information on the current growth rate in the number and size of institutional OA archives http://archives.eprints.org/eprints.php (iv) information on journals' self-archiving policies http://romeo.eprints.org/ (v) information on other institutions' self-archiving policies: http://www.eprints.org/signup/fulllist.php (vi) information on how institutional OA self-archiving databases can be used to measure and evaluate individual and institutional research performance and impact: http://citebase.eprints.org/ http://citebase.eprints.org/analysis/correlation.php http://paracite.eprints.org/cgi-bin/rae_front.cgi (vii) information on how to answer users' prima facie questions about self-archiving http://www.eprints.org/self-faq/ (viii) information on current national initiatives to mandate self-archiving: http://www.publications.parliament.uk/pa/cm200304/cmselect/cmsctech/399/3990 3.htm http://thomas.loc.gov/cgi-bin/cpquery/?&db_id=cp108&r_n=hr636.108&sel=TOC_33 8641& (ix) Powerpoints for archive administrators and users, explaining the rationale for self-archiving http://www.ecs.soton.ac.uk/~harnad/Temp/openaccess.ppt And last, here are 5 of the reasons for OSI (and other funders interested in supporting OA) to subsidise institutional OA archive start-up costs: (1) The cost of subsidising the conversion of an institution to OA self-archiving is far less than the cost of subsidising the conversion of a journal to OA-publishing. (2) The return -- in annual number of OA articles -- on subsidising the conversion of one institution to self-archiving is far greater than the return on converting one journal, and far more likely to propagate to other institutions of its own accord. (3) Converting one institution to OA self-archiving (unlike converting one journal to OA publishing) propagates over all institutional departments/disciplines. (*This is also the reason why it is so important that the national self-archiving mandates should be for distributed institutional self-archiving, as recommended by the UK Select Committee, rather than for central self-archiving, as recommended by the US House Committee.*) (4) The cost -- per resulting OA article -- of subsidising author OA self-archiving (by providing a start-up proxy archiving service to help or do it for them) is incomparably lower than the cost -- per resulting OA article -- of subsidising author OA publishing costs. (5) Converting institutions to self-archiving not only provides immediate OA for far more articles, but it also paves the way for a possible (*not certain*!) eventual transition to OA publishing in a gradual, anarchic way that generates far less resistance and far more OA -- along with more time and scope for evolution and adaptation -- than trying to convert directly journal by journal. "The Green Road to Open Access: A Leveraged Transition" http://www.ecs.soton.ac.uk/~harnad/Hypermail/Amsci/3378.html http://www.ecs.soton.ac.uk/~harnad/Tp/resolution.htm#4.2 Stevan Harnad FW: [BOAI] How To Support Institutional OA Archive Start-Up and OA Content Provision Friends: Stevan Harnad suggests how donor agencies can facilitate setting up interoperable institutional archives. We can adopt his suggestions for setting up such archives in India. Of course, one need not trouble the Southampton team for help; NCSI at IISc has all the expertise and experience needed. Indeed, Dr Rajashekar has introduced some welcome improvements to the Eprints software. Best wishes. Arun [Subbiah Arunachalam] -----Original Message----- From: Stevan Harnad [ mailto:harnad@ecs.soton.ac.uk mailto:harnad@ecs.soton.ac.uk ] Sent: Sunday, October 03, 2004 6:36 PM To: AmSci Forum Cc: liblicense-l@lists.yale.edu Subject: [BOAI] How To Support Institutional OA Archive Start-Up and OA Content Provision On Sat, 2 Oct 2004, Jean-Claude Guedon wrote:

Stevan,  How would you go about funding the conversion of individual institutions such as universities?

How would you use funding to achieve "the implementation of official institutional self-archiving *policies*"?

As a member of the Information Sub-Board of OSI, I would be interested in seeing a series of concrete tactics and strategies in this regard. I am delighted that OSI asks, at last! The answer is quite simple, and completely analogous to the rationale for the funding that is already being provided and recommended by OSI, JISC and others in order to help start up and fill OA journals:     (I) First, determine the start-up cost of creating an institutional     OA Archive (including any requisite departmental/disciplinary     modularization and customisation). (Southampton can help provide     you with the actual figures; they have the most extensive experience     with this.)     (II) Second, offer to institutions -- exactly the way it is now being     offered to journals and to authors -- to subsidise all or part of     the cost of creating the archive as well as of depositing the papers,     but only:     (III) ON CONDITION that the institution adopts and implements an     official self-archiving policy     http://www.eprints.org/signup/sign.php http://www.eprints.org/signup/sign.php If you wish, Southampton University can also provide an instructional/informational package on institutional self-archiving consisting of:     (i) the OSI Handbook on how and why to create and fill Institutional     OA Archives     http://software.eprints.org/handbook/ http://software.eprints.org/handbook/     (ii) information on the size of the OA citation-impact     advantage to be expected from self-archiving     http://opcit.eprints.org/oacitation-biblio.html http://opcit.eprints.org/oacitation-biblio.html     (iii) information on the current growth rate in the number     and size of institutional OA archives     http://archives.eprints.org/eprints.php http://archives.eprints.org/eprints.php     (iv) information on journals' self-archiving policies     http://romeo.eprints.org/ http://romeo.eprints.org/     (v) information on other institutions' self-archiving policies:     http://www.eprints.org/signup/fulllist.php http://www.eprints.org/signup/fulllist.php     (vi) information on how institutional OA self-archiving databases     can be used to measure and evaluate individual and institutional     research performance and impact:     http://citebase.eprints.org/ http://citebase.eprints.org/     http://citebase.eprints.org/analysis/correlation.php http://citebase.eprints.org/analysis/correlation.php     http://paracite.eprints.org/cgi-bin/rae_front.cgi http://paracite.eprints.org/cgi-bin/rae_front.cgi     (vii) information on how to answer users' prima facie questions     about self-archiving     http://www.eprints.org/self-faq/ http://www.eprints.org/self-faq/     (viii) information on current national initiatives to mandate self-archiving: http://www.publications.parliament.uk/pa/cm200304/cmselect/cmsctech/399/3990... http://www.publications.parliament.uk/pa/cm200304/cmselect/cmsctech/399/3990... http://thomas.loc.gov/cgi-bin/cpquery/?&db_id=cp108&r_n=hr636.108&sel=TOC_338641& http://thomas.loc.gov/cgi-bin/cpquery/?&db_id=cp108&r_n=hr636.108&sel=TOC_338641&     (ix) Powerpoints for archive administrators and     users, explaining the rationale for self-archiving     http://www.ecs.soton.ac.uk/~harnad/Temp/openaccess.ppt http://www.ecs.soton.ac.uk/~harnad/Temp/openaccess.ppt And last, here are 5 of the reasons for OSI (and other funders interested in supporting OA) to subsidise institutional OA archive start-up costs:     (1) The cost of subsidising the conversion of an institution to OA     self-archiving is far less than the cost of subsidising the conversion     of a journal to OA-publishing.     (2) The return -- in annual number of OA articles -- on subsidising     the conversion of one institution to self-archiving is far greater     than the return on converting one journal, and far more likely to     propagate to other institutions of its own accord.     (3) Converting one institution to OA self-archiving (unlike converting     one journal to OA publishing) propagates over all institutional     departments/disciplines.     (*This is also the reason why it is so important that the national     self-archiving mandates should be for distributed institutional     self-archiving, as recommended by the UK Select Committee, rather     than for central self-archiving, as recommended by the US House     Committee.*)     (4) The cost -- per resulting OA article -- of subsidising author     OA self-archiving (by providing a start-up proxy archiving service     to help or do it for them) is incomparably lower than the cost --     per resulting OA article -- of subsidising author OA publishing costs.     (5) Converting institutions to self-archiving not only provides     immediate OA for far more articles, but it also paves the way for a     possible (*not certain*!) eventual transition to OA publishing in a     gradual, anarchic way that generates far less resistance and far more     OA -- along with more time and scope for evolution and adaptation --     than trying to convert directly journal by journal.     "The Green Road to Open Access: A Leveraged Transition"     http://www.ecs.soton.ac.uk/~harnad/Hypermail/Amsci/3378.html http://www.ecs.soton.ac.uk/~harnad/Hypermail/Amsci/3378.html     http://www.ecs.soton.ac.uk/~harnad/Tp/resolution.htm#4.2 http://www.ecs.soton.ac.uk/~harnad/Tp/resolution.htm#4.2 Stevan Harnad