Dear all, This matter of GOI guidelines regarding the stock verification of books in libraries are quite well known and often brought to the notice of management of institutions. However, as Dr. S. R. Ranganathan has very aptly remarked in his seminal work "Library Manual(2008; P.177)", 'sometimes, an unscrupulous person in the top management of a library uses the inevitable loss of books in a library as a stick to beat the LIBRARIAN AGAINST WHOM HE HAS DEVELOPED A GRUDGE FOR SOME REASON OR OTHER'. 'A misfit and predatory in the profession seeks to propitiate his little ego and to advance himself by creating a scarce among library authorities...'The absurdity should be stopped'. Regards TANWIR HMSCL, Jamia Hamdard, New Delhi -----Original Message----- From: lis-forum-bounces@ncsi.iisc.ernet.in [mailto:lis-forum-bounces@ncsi.iisc.ernet.in] On Behalf Of mithun raj Sent: Friday, May 04, 2012 10:01 AM To: lis-forum Subject: Re: [LIS-Forum] Permissible number of lose books after stockverification Dear Sir, Following is an excerpt from General Financial Rules (2005), Govt of India *" Rule 194. Physical verification of Library books :* (i) Complete physical verification of books should be done every year in case of libraries having not more than twenty thousand volumes. For libraries having more than twenty thousand volumes and upto fifty thousand volumes, such verification should be done at least once in three years. Sample physical verification at intervals of not more than three years should be done in case of libraries having more than fifty thousand volumes. In case such a verification reveals unusual or unreasonable shortages, complete verification shall be done. (ii) Loss of five volumes per one thousand volumes of books issued/consulted in a year may be taken as reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a book of a value exceeding Rs. 1,000/- (Rupees One thousand only) and rare books irrespective of value shall invariably be investigated and appropriate action taken.* "* You may download the fulltext from here- http://finmin.nic.in/the_ministry/dept_expenditure/GFRS/GFR2005.pdf I also would like to get an explanation regarding the second clause from senior librarians. (like whether no. of staff are taken into account etc...) As your's is an engineering college, you may try to find whether any rules by AICTE exist in this regard. With regards, Mithun On Thu, May 3, 2012 at 11:10 AM, silent listener wrote:

Dear fellow professionals,

I would like to know is there any rule which help the Librarian against book lose.We have conducted stock verification in our self financing Engineering College Library and found some books missing.The management demand us to impose a common fine from students or to collect the compensation from library staff. I would be greatful if I get expertise regarding the matter so that I can claim the management regarding the rule.

Waiting for your valuable comments.

JOSEPH ZACHARIA +91 9947997767

-- This message has been scanned for viruses and dangerous content by MailScanner, and is believed to be clean.

_______________________________________________ LIS-Forum mailing list LIS-Forum@ncsi.iisc.ernet.in http://ncsi.iisc.ernet.in/mailman/listinfo/lis-forum

-- Mithun Raj M. Scientific Assistant (Library) Indian Statistical Institute, Chennai Centre Library SETS Building, MGR Knowledge City, CIT Campus Taramani, Chennai- 683110 Mobile: +919379916419 Alt id: librarian.isic@gmail.com -- This message has been scanned for viruses and dangerous content by MailScanner, and is believed to be clean.