Dear All,
Please check below a comprehensive compliance list for consideration
of any library management system. I had compiled the list mainly for a
media library (hence you would find references to tapes, etc.), but
the list holds true for all types of libraries.
Hope you would find it useful in making an informed decision before
going for any library management system.
Thanks.
Rafeeque Ansari | Team Leader - Archive
Al Jazeera English Channel | PO Box 23127 | Doha | Qatar
M: +974 66628254
W: +974 44892375
rafeeque.ansari@aljazeera.net
www.aljazeera.net/english
===================================
The Times Television Library
Compliance List
Sr No
Specification
Yes/No
1
The software should have minimum, but not limited to, the following
modules and functions: Cataloguing, Circulation, Online Search,
Web-OPAC, Online Requisition, Online Reservation, Online Renewal,
Email scheduling, etc.
2
Allows to redefine data entry worksheet as per our needs and requirements
3
Worksheet label (field names like Author, Title etc.) editing should
be possible as per our requirement
4
Allows to create any new worksheet with only necessary fields and
data entry elements as per our requirement
5
Builds, maintains and uses Authority for Producers, Directors,
Editors, Subjects, Locations, etc.
6
Multi-tasking – to allow multiple tasks with single login / client
instance – there should not be any need to open another instance of
the client
7
Should be possible to generate barcode labels for face and spine of tapes
8
Alpha-numeric, free text field for Accession Nos.
9
Accession No. field accepts special characters like / ( ) ; : etc.
10
Concept of Series with Accession No. with no field length and
character limitation
11
Should be possible to generate reports and statistics based on Accn. Series
12
Stock verification with reports at the end of each year
13
Option to add/remove search fields in OPAC / Web-OPAC
14
Option to modify (add/remove) search options in combo box list in OPAC
15
Search Filter options based on tape format, location, year etc.
16
Options to conduct expert search using Boolean operators
17
Ensure data security from search (OPAC / Web-OPAC) interfaces
18
Allows to export reports in either Word and/or Excel formats
19
Allows to schedule various reminders (overdue, recall, follow-up,
etc.) to be sent through email
20
Tracks the location and status of every tape and disk in the library
21
Prints face and spine labels on A4 size self-adhesive sticker stationery
22
Prints small identification labels for smaller items like DVCs
23
Automatically assigns sequential ID numbers
24
Easily creates duplicate records for logging/recording of similar items
25
Supports wildcard searches
26
Retains old ID numbers along with content details so that when the
tape is recycled, system is able to tell what was previous information
on the tape
27
Powerful inventory control features for blank tapes and disks
28
System should inform in advance the depletion / existing stock of
blank tape stock (in order to facilitate acquisition)
29
Facility for Produces to send Online Requisition for Blank Tapes
through Web-OPAC to the Library
30
Facility for the Library to forward the Producers’ requisition for
blank tapes to Business Dept. for purchase.
31
Online Approval function
32
Facility to inform the producers’ about the receipt of blank tape stock.
33
All above 4 functions (point Nos. 25 – 28) to operate solely on Email system
34
Library check-in/check-out/Renewal/Reservation features
35
Allows to store an unlimited number of records
36
Smart-Fill — Automatically fills in information as you type either by
way of list boxes or through browse buttons
37
Sorts and displays records in any order of our choice
38
Multi-media: facility to link images and other audio-visual file
systems with records
39
Flexible — allows us to decide how much information to store for each record
40
Flexible enough to integrate with other systems in the organisation
41
Should be possible to post Library Notice and Circulars for the users
42
Should build indexes automatically, and make new records available
immediately for searching
43
Allow to mark Tape status as Missing, Damaged, Withdrawn, Recycled,
and Master Back up, etc.
44
Should control circulation for the items marked as above (Point No. 43)
45
Should facilitate to flush out record for tapes marked as Missing,
damaged, withdrawn, etc.
46
Duplicate check of items based on Tape ID, Tape No. (Accession No.), etc.
47
Should give holdings reports based on tape format, size, episode
name, episode No., title, producers, directors, etc.
48
Should give separate count for titles and volumes
49
Should facilitate bar code based circulation
50
Should maintain a comprehensive transactions log – giving circulation
history of tapes and allow printing of the log as and when required
51
OS: Windows or Linux
52
Client – Server
53
Web-OPAC option
54
User licenses: Library staff clients = Min 5
Web-OPAC: unlimited
55
Database = Oracle / SQL
56
Record limit = Unlimited
Notes:
Additional functions can be added in the above compliance list.
Please mention jut ‘Yes’ or ‘No’ against each item.
For each ‘Yes’, we would insist on a demonstration.
Duly filled in Compliance List may either be forwarded as hard copy or
through email.
Please furnish the following mandatory requirements:
Hardware configuration both for server and clients
Server OS (all options on which s/w operates)
Client platform – whether windows or browser-based
Programming language
RDBMS
Installation base – please attach list of users, particularly in media industry
Updates and upgrades during and post warrantee period
Warrantee clause
Post warrantee AMC rates
Cost of customization
Implementation period
Cost of the software – based on the above specifications
On 9 June 2011 14:52, ILANOM
Dear Members,
I want to purchase a Library software for our library. As of now the records are maintained in Excel. I have a budget of 5-6 Lakhs. Can any body suggest a good software? Also if anyone has compiled list of features for purchasing such software then plz mail the same at - monalipanchbhai@gmail.com This is bit urgent. Waiting for your kind reply. Regards, Monali Maduskar NISM
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