The purpose of accession register is basically to satisfy the requirements of finance and audit. I think we should come out of the bureaucratic procedure. There are many ways by which this may be monitored particularly in the digital age. Prof S.B.Ghosh
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-------- Original message --------
From: Sharmila Ghosh
Date: 30/06/2016 12:22 (GMT+05:30)
To: Sunil MV
Cc: lisforum
Subject: Re: [LIS-Forum] Accession Register - Your Views
By virtue of working mostly with the development sector / non-governmental
organisations, I had to deal with very off-beat library systems, far from
the conventional methods we follow as library professionals.
My experience as far as accessioning resources is concerned ... goes like
this :
NGOs usually are not focusing on the TOTAL number .. they prefer recording
the number of resources on *particular topics/issues*. For instance, number
of documents (all incl .. books, reports, unpublished monographs, audio,
video and digital resources, journal articles, conference papers,
photographs, posters, etc) on *major themes* .. gender issues, child
labour, environmental issues, non-formal education, community health,
crimes against women and children, human rights violations.. etc etc
So, the accessioning process will be represented by alpha-numeric ..
alphabet for the theme or topic and the number inserted in the order of
resources arriving. A critical situation arises when a particular resource
covers multiple themes or topics..
In such situations .. the program persons involved or subject experts take
a call and do not encourage the librarians' methodology. Usually, the
controversial resource will have the Acc No based on the greater topic
coverage and will have the physical placement accordingly.
In the beginning when I had to work this way, I found it very illogical,
haphazard and unsystematic. But in later years while learning ontological
approaches towards managing interdisciplinary knowledge, I developed a kind
of interest towards this kind of accessioning. This system appears more of
indexing than accessioning.
But, at the end of the day, the purpose would be served... any resource
however old it may be .. could be retrieved much quickly and easily as
compared to large conventional libraries I worked with.
As far as *physical* accession registers in this process are concerned,
there would be as many as the number of major themes or topics. Usually not
more than 10. The preference however is towards maintaining digital online
accession records.
On Tue, Jun 28, 2016 at 7:51 PM, Sunil MV wrote:
Dear Professionals Friends,
Greetings from Mysuru!
This is in need of clarification pertaining to ‘Accession Register’ the
core purchase record for any library.
As you are aware, we can see 3 types of accession record - One Register for
One Library; Separate Register for each of the Information Type; Individual
register for different information type and acquired process – if you have
any other type please inform.
Further, requesting professional friends to share observations from the
Auditors (both internal and external auditors) pertaining to ‘Accession
Register’ maintained in your library.
Your views, ideas, comments, suggestions, will surely help us.
With regards,
--
Dr. Sunil M.V.
Librarian
Shri Dharmasthala Manjunatheshwara
Institute for Management Development (SDMIMD)
No. 1, Chamundi Hill Main Road, Siddharthanagar Post, Mysore - 570 011,
INDIA
Mobile: 99864 39832 | Telephone: 0821-2429722 Extn: 3006
--
*Sharmila Ghosh*
http://www.linkedin.com/pub/sharmila-ghosh/4/170/7b3
https://www.facebook.com/notes/sharmila-ghosh/my-publications/10546705624927...
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