Dear Mr. Umesh, Having one or two register is subjected to your school management's decision. If they need it for regulation purpose ( we have completely automated library, still maintain print accession register for AICTE/MHRD regulatory purpose), two registers are required and the accessioning of books needs to start afresh. If common register is sufficient for both schools, then prepare a list of books that have been transferred to both the schools and maintain the list in respective schools. In case a separate librarian is appointed for both schools, then two fresh registers may be required. Alternatively, to avoid retying/entering the data, if the data is computerized, download the data into excel and using mail-merge and print all the fields in predefined label format in WORD. Preserve the list in both the libraries to serve as accession register of existing collection and continue the new numbers in new accession register. Our library story & worries: in view of automation, we discontinued the print accession register and showed the computer list to AICTE team who visited the institute for review. But one team strongly objected the absence of accession register and we got "absence of requirement" remarks from the them. we showed the printout of nearly 6000 records neatly printed and bounded (A4 size paper). The team did not accept it and ruled that a proper print register is essential. Immediately, we printed new accession register and wrote all 6000 records in it. This copying work took lot of our manpower and time to complete the back entry in the register. Since we had printed all accession register data, we did not search physical books for Accessioning purpose. Else, assume the time that we had to spend for locating the books in big book collection and writing in register... Since then, our management asked me to stick to regulations and we never attempted to discontinue the print register. We are maintaining it updated till date. During AICTE visit, the team verify the register and sign on the last page of the register. Dear Umesh, my suggestion is, look at your school's management and regulatory requirements and act accordingly. if separate registers are required, print two new registers and start accessing separately. Otherwise, prepare a list of transferred books and keep it respective library. The common accession register can be shown for both the schools for any verification. In case if your management feels OK to maintain list and a common register, then request them give a letter of their decision accordingly. this letter can be attached to the register & list of transferred books. Regards, Manjunath ---------------------------------- Dr. Manjunatha K Chief Librarian |T.A. Pai Management Institute|Manipal - 576 104, Udupi Dist, Karnataka, India Ph: 0820- 2701105| mob: +917349255658 Email: manjunath@tapmi.edu.in |manjunathak@gmail.com; ---------------------------------- -----Original Message----- From: lis-forum-bounces@ncsi.iisc.ernet.in [mailto:lis-forum-bounces@ncsi.iisc.ernet.in] On Behalf Of Umesh Umi Sent: Tuesday, March 27, 2018 9:52 PM To: LIS-Forum@ncsi.iisc.ernet.in Subject: [LIS-Forum] Regarding Accession register Dear sir/ Madam, In our school library is divided I mean now we have 2 library but the Accession register previously it was one . Now should I write all the Accession numbers in new register whatever we kept in one library. Guide me . Regards Mohan -- This message has been scanned for viruses and dangerous content by MailScanner, and is believed to be clean.